Set up time off

A calendar is a list of days the company is closed, and those days are never charged to anybody's allowance. WizzHire ships no dates of its own: paste a list, add days one at a time, or copy a year you already have into the next one.

One calendar is the default for everybody. Add more when a site keeps its own dates, then name the calendar on the records it applies to. A calendar also says how many of the people in view it covers, so a half-applied calendar is visible rather than silent.

A leave type and its allowance are one thing here, not two. Add the usual three creates annual, sick and unpaid for you to rename; Add my own starts empty.

• Name and colour: the name is what appears on the request form, and the colour is what the calendars paint with.
• Category: annual, sick, paid, unpaid, parental or other. It groups the type in reports and changes nothing about how days are counted.
• Days a year: the allowance. Without one, the type cannot be requested at all.
• One day off spends: a working day, with weekends and public holidays skipped, or a calendar day with weekends counted too. Sick leave is often counted in calendar days; annual leave almost never is.

• All of them on 1 January: the full allowance is there from day one. Simple, and somebody who leaves in March may have taken more than they earned.
• A twelfth each month: days are earned as the year runs, so a person can only spend what has arrived so far.

Somebody hired part-way through the year is asked about separately, on their record: the prorated share, the whole year, or a figure you agreed.

• Nothing carries: unused days are lost on 1 January.
• Up to a limit: the most common rule. Set the ceiling, and set the date the carried days expire.
• Everything carries: no ceiling at all.

Carried days that expire are removed on the date you set, and the removal is written into the balance history, so a number that dropped can always be explained.

• Somebody has to approve it: turn it off and the days are taken the moment the request is sent. Sick leave is usually off.
• Half days can be taken: off hides the two half-day boxes on the request form rather than leaving them there doing nothing.
• These days are paid: recorded either way. WizzHire does not calculate pay.
• Let people go below zero: a request is accepted even when the balance cannot cover it. Most companies leave this alone.
• Suggest a minimum block: a note on the request form when somebody asks for less. It has never blocked anything.

One rule covers every kind of leave: their own manager decides, their manager with a fallback when nobody above them can, or the same named people every time. Optionally the line above can step in on a request their manager has not answered, and reverse a decision until the leave starts.

• Changing an allowance: recalculates this year's balance for everybody on that type. Days already taken stay taken, and the page tells you how many people are affected before you confirm.
• Retiring a type: a type is never deleted, only stopped. It disappears from the request form, while balances and past requests keep pointing at it.
• Adjusting one person: on Balances, an adjustment takes a number and a reason, and both stay in that balance's history.